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Operations Coordinator

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Welbeck Publishing
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Job Title : : Operations Coordinator
Location : : London, United Kingdom
Salary : : £24,000 - £30,000 depending on experience
Posted on : : Tue Sep 10, 2019
Apply before : : Sun Oct 06, 2019
Job Type : : Permanent
Experience required : : 1 year - 3 years
Job category: : Sales
 Job Description


To be responsible for managing stock availability, sales reporting and the logistical running of the business in the UK market:


Maintain internal system/MIS

-        Update all UK pub programme changes on MIS 

-        Assign ISBNs to new titles

-        Enter go ahead details for UKT orders on MIS  (not incl ELC & FR)

-        Compiling, circulating and assigning the weekly grid list report

-        Create reprint costings and UK print orders

-        Chair regular meeting across UK, ELC & FR teams to ensure accurate MIS entries and smooth instructions to production

-        Liaise closely with ELC sales colleagues to accurately print for distribution customers


Maintain HarperCollins system and relationship

-        to be central contact for UK distribution, warehouse and stock issues

-        upload and maintain all data into CDS system

-        supply data info for all deliveries into HC and enter the delivery PO numbers onto CDS

-        instructing HC to invoice direct deliveries

authorising stock rectification at our distribution hubs

-        assess re-order potential and alert reprint requirements to the sales director

-        monitor shipping reports and alert Sales team to late stock arrival

-        anaylsis of inventory reports to pre-empt reprints and reduce slow moving stock

-        organise pulping of Carlton products once authorised

-        Organising handwork where required


Internal procedures

-        Circulate weekly sales report

-        Complete customer grids and new line forms

-        Update critical path annually

-        Check and approve sales advances and final covers

-        Manage drop shipment system for Export sales reps

-        Issue publication change notifications

-        Provide monthly sales reports for reps and ad hoc reports upon request

Apply before : Sun Oct 06, 2019
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