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Operations Coordinator

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Welbeck Publishing
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Job Title : : Operations Coordinator
Location : : London, United Kingdom
Salary : : £24,000 - £30,000 depending on experience
Posted on : : Tue Sep 10, 2019
Apply before : : Sun Oct 06, 2019
Job Type : : Permanent
Experience required : : 1 year - 3 years
Job category: : Sales
 
 Job Description

JOB PURPOSE


To be responsible for managing stock availability, sales reporting and the logistical running of the business in the UK market:


KEY RESPONSIBILITIES


Maintain internal system/MIS


-        Update all UK pub programme changes on MIS 


-        Assign ISBNs to new titles


-        Enter go ahead details for UKT orders on MIS  (not incl ELC & FR)


-        Compiling, circulating and assigning the weekly grid list report


-        Create reprint costings and UK print orders


-        Chair regular meeting across UK, ELC & FR teams to ensure accurate MIS entries and smooth instructions to production


-        Liaise closely with ELC sales colleagues to accurately print for distribution customers


 


Maintain HarperCollins system and relationship


-        to be central contact for UK distribution, warehouse and stock issues


-        upload and maintain all data into CDS system


-        supply data info for all deliveries into HC and enter the delivery PO numbers onto CDS


-        instructing HC to invoice direct deliveries


authorising stock rectification at our distribution hubs


-        assess re-order potential and alert reprint requirements to the sales director


-        monitor shipping reports and alert Sales team to late stock arrival


-        anaylsis of inventory reports to pre-empt reprints and reduce slow moving stock


-        organise pulping of Carlton products once authorised


-        Organising handwork where required


 


Internal procedures


-        Circulate weekly sales report


-        Complete customer grids and new line forms


-        Update critical path annually


-        Check and approve sales advances and final covers


-        Manage drop shipment system for Export sales reps


-        Issue publication change notifications


-        Provide monthly sales reports for reps and ad hoc reports upon request

Apply before : Sun Oct 06, 2019
 
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